How to Convert Central File to Local File in Revit?

Understanding Local vs. Central Files in Revit

Revit uses a unique file management system that distinguishes between local and central files, especially in collaborative projects. Central files serve as the main repository for a project, allowing multiple users to work on it simultaneously. On the other hand, local files are individual copies created by users to make edits and updates while connected to the central file.

Creating a Local File from a Central File in Revit

To work effectively in a collaborative setting within Revit, it’s essential to know how to create a local file from a central model. Follow these steps for a seamless process:

1. Access the File Menu: Begin by clicking on the File tab located in the upper left corner of the Revit interface.

2. Open the Central Model: In the ensuing dialog box, navigate to the directory where the central model file is stored. This is typically located on a shared network drive or Revit Server.

3. Enable Local File Creation: Before proceeding, ensure that the option labeled “Create New Local” under the Worksharing section is checked. This option creates a local copy connected to the central model.

4. Open the File: Click the Open button. This action generates a local file for your modifications, preserving sync capabilities with the central model.

Opening a Central File in Revit

Sometimes you may only need to open the central file without creating a local copy. The process is similar to creating a local file but with a slight variation:

1. Navigate to the File Tab: Go back to the File tab in Revit.

2. Select the Central Model: Use the Open dialog to locate the central file you wish to access.

3. Disable Local File Creation: Uncheck the “Create New Local” option under the Worksharing section.

4. Open the Central File: By clicking Open, you access the central file directly for viewing or administrative tasks, though without the ability to edit unless changes are synchronized.

Managing Central File Detachment

Detaching from the central file is necessary when you want to work independently of the central model. To do this:

1. Open the File Tab: Click on File and then select Open.

2. Choose the Workshared Model: From the list, locate the workshared model intended for detachment.

3. Select Detach from Central: In the Open dialog, ensure to check the “Detach from Central” box before proceeding.

4. Complete the Opening Process: Click Open. You will be prompted to decide whether to preserve or discard existing worksets.

5. Save the Detached Model: After making necessary changes, save the model. The file will save as a new copy, allowing for future independent modifications.

Using Local and Central Files Effectively

To maximize the use of both file types, save your updates frequently:

1. Open the Local File: Begin your work by opening your local file.

2. Save Changes: Use the keyboard shortcut Ctrl+S to save your edits locally.

3. Synchronize Changes with Central File: To update your changes to the central file, navigate to the Collaborate tab, and click on Synchronize with Central. This ensures that all collaborative changes are reflected in the central model.

Where Are Local Revit Files Stored?

When working with local files, these versions are automatically stored in a specific directory on your computer. Typically, they can be found at the following file path:
C:\Users\%USERNAME%\AppData\Local\Autodesk\Revit\CollaborationCache.

This location may vary depending on user settings, but it is essential to be aware of it, particularly when checking storage space or troubleshooting.

FAQs

1. Why can’t I create a local file from a central file in Revit?
   You may encounter issues due to network problems, file permissions, or if someone else is simultaneously attempting to open the same central file. Ensuring a stable connection or checking if the file is being accessed by another user can help resolve this.

2. How do I recover an old Revit file?
   If you need to retrieve an older version of a Revit file, go to the Collaborate tab, select Synchronize, and then choose Restore Backup. This allows you to browse through your project backups and select the version you need.

3. What happens when I detach from a central file?
   Detaching from a central file creates an independent copy of the original file. This means you can edit this version without affecting the central model, beneficial for creating alternate versions or testing.